Rights of Shareholders
In recognition of the importance of shareholders' meetings,
The Company recognizes the importance of the shareholder’s meetings, thus the meeting was held at the most convenient place and time for shareholders including appropriate and ample time, therefore the Company held the meeting at its office on the fourth floor of Q-house Lumpini, at 1 South Sathorn Road, Thung Mahamek sub-district, Sathorn district, Bangkok, which is closed to the Lumpini subway station, a convenient location with easy access by bus, the BTS skytrain and the MRT subway. The meeting was also scheduled during normal working hours.
On the meeting date, the Company arranged for the shareholders to register at least one hour in advance and assigned registration officials to provide convenience for the attending shareholders and proxies by the registration software which can search the shareholders by name, family names or identification number which could speed up the process. The shareholders then would receive a voting ballot for each agenda and the vote counting was done electronically by using barcode readers on the ballots, thus making the vote-counting accurate and faster whereas the shareholders could view the result of each agenda immediately after the votes were cast.
At the shareholders' meeting, the Chairman acted as the chairman of the meeting and the chairmen of the sub-committees and directors also attended the meeting. Before the meeting started, the secretary of the meeting then explained the voting method, vote-counting procedure, use of ballot and the disclosure of the vote-counting result for each agenda to ensure transparency. The shareholders were also given an equal opportunity to express their opinions and proposals and to ask questions which the Chairman then answered the questions and provided adequate information and ample time for the debates in each agenda.
The 1/2018 annual general shareholders' meeting was attended by 1,449 shareholders and proxies, representing 7,667,521,435 shares, or 64.16%, more than one third of all 11,949,713,176 shares. Mr. Naporn Sunthornchitcharoen, Chairman of the Board of Directors, acted as the chairman of the meeting and Mr. Nantawat Pipatwongkasem, Director and Secretary of the Company, acted as the secretary of the meeting. Eight of the directors attended the meeting. They were:
2. Mr. Pakhawat Kovithvathanaphong
Independent Director and Chairman of the Audit Committee
3. Mr. Piphob Veeraphong
Independent Director, Audit Committee and Chairman of the Nomination and Remuneration Committee
4. Mr. Bundit Pitaksit
Independent Director, Chairman of the Risk Management and Sustainable Development Committee and Audit Committee
Director, President (Operation) and Risk Management and Sustainable Development Committee
6. Mr. Adisorn Thananun-narapool
Director, Managing Director (Support) and Nomination and Remuneration Committee
7. Mr. Achawin Asavabhokhin
8. Mr. Nantawat Pipatwongkasem
Director, Secretary to the Board of the Directors, Risk Management and Sustainable Development Commitee
The Company also invited the auditor from EY Office Limited who was the Company’s auditor to attend the meeting.
As for the minutes of the meeting, the Company has recorded comprehensive details, including the names of the attending directors, question brought up at the meeting and significant explanations, as well as the resolution in detail on each agenda item. The minutes of the meeting including the voting cast were disclosed on the next day after the meeting through the SET Portal of the Stock Exchange of Thailand and sent to various units within 14 days after the meeting date. The minutes were also made available both in Thai and English at the Company’s website: www.lh.co.th so that the shareholders could promptly access them without having to wait until the next meeting. The minutes would be proposed for endorsement at the next shareholders’ meeting.